Changes Coming Soon to Google’s Storage Policy

The LBPSB School Board had unlimited storage for Google Drive, Gmail, and Google Photos. However, Google recently announced their new storage limits for Google Workspace for Education (formerly known as G Suite for Education).

The new Google Workspace for Education storage policy

*The LBPSB School board is being provided with a baseline of 100 TB of pooled storage shared across all users. The model provides enough storage for over 100 million documents, 8 million presentations, or 400,000 hours of video. This model goes into effect across all Google Workspace for Education editions for existing customers.

However, in order to adjust to the new Reality of a Storage cap. The grace period to will be given to prepare for users who are near the Storage quotas' which will be implemented for all lbpearson.ca accounts.

Therefore, the new policy will apply to lbpearson.ca staff and student accounts. Specifically it will result in changes to individual, collective data usage and storage capacity on lbpearson.ca accounts. The capacity and storage limits will be as follows; 250GB for staff and 150GB for student for the next academic year of 2023-2024.

What should you do?

In preparation for this upcoming change, users should review their current storage usage and delete or move files out of Drive, Gmail, and Photos.

Please complete the following steps: 

• Ensure you are logged into your lbpearson.ca account.

1. To confirm how much storage you’re using, go to https://drive.google.com/#quota.

2. To review and delete large or unnecessary files in Drive, go to https://drive.google.com/drive/quota.

3. To review and delete large or unnecessary files in shared drives, go to https://drive.google.com/drive/shared-drives.

4. Consider deleting Drive content that you may have copied to a shared drive. If a file resides in 2 locations, it may be consuming twice the storage space.

5. To search for and delete unnecessary or large emails, go to Manage files in your Google Drive storage and follow the instructions for Gmail.

6. Additionally, we have found that the Google Takeout Tool may be helpful when migrating data off your account to another Google account: https://takeout.google.com 

7. In addition, all users have a 1000 GB available storage in their Microsoft lbpsb.qc.ca account. You may transfer your files from the Google lbpearson.ca to your Microsoft lbpsb.qc.ca account. Here is a link to on How to install One Drive on you PC 

Once One Drive is installed on your Laptop or PC. Here is the procedure on how to transfer files from Google Drive to Microsoft One Drive "Transfer files from Google Drive to One Drive."

These steps should be done as soon to avoid noncompliance with newly required limits which will be implemented for the next academic year of 2023-2024.

What happens if you’re over quota ( Storage limit)?

• • 1. You can’t upload new files or images to Google Drive.

    2. You can't back up any photos and videos to Google Photos.

    3. Your ability to send and receive email in Gmail can be impacted.

    4. You can’t create new files in collaborative content creation apps like Google Docs, Sheets, Slides, Drawings, Forms, and Jam board. Until you reduce your storage usage, nobody can edit or copy your affected files.

    5. You can’t back up new Recorder files.

    6. Note: You can still sign into and access your Google Account.